WPS Spreadsheet’s Power Query is a powerful tool designed to simplify and streamline the process of importing, transforming, and cleaning data from a wide variety of sources
Whether you are working with data from Excel files, CSV documents, databases, web pages, or cloud services
Its user-friendly design lets anyone carry out advanced data tasks without writing a single line of code
Start by launching WPS Spreadsheet and heading to the Data section in the top toolbar
Click the Get Data option to reveal a comprehensive list of supported import types
You can choose from options such as From Text CSV, From Excel, From Web, From Database, and more
Each selection guides you through a step-by-step process to connect to the desired data source
The system opens the Query Editor interface, giving you a live preview of the incoming dataset
This preview step is essential to detect formatting errors, column shifts, empty cells, or malformed entries
You can fix misaligned headers by selecting the correct row with one click, even if it’s not the first
Power Query automates data cleanup with remarkable efficiency
Eliminate irrelevant columns, break apart or combine text entries, convert data formats, apply filters, and substitute blanks or errors with placeholder values
All these actions are performed through a point-and-click interface, making them accessible even to users unfamiliar with advanced data manipulation techniques
Each transformation you apply is recorded as a step in the Applied Steps pane, allowing you to review, reorder, or delete any step at any time
A standout capability is Power Query’s dynamic data refresh functionality
Once loaded, simply click Refresh to pull updated data from the original file or server
Ideal for dynamic datasets like real-time inventory, financial trends, or hourly web metrics
By keeping your queries up to date, you eliminate the need for manual reentry or copy-pasting of data
You can consolidate datasets from various files, folders, or servers into a single cohesive table
For example, gather 12 monthly Excel files and combine them into one annual table in seconds
Link tables using primary keys like Account Number or Region Code to pull in extra details from external files
For large-scale imports, Power Query ensures every file follows the same cleaning rules, reducing inconsistencies
You can trust that every row follows the same rules, making your reports and charts more reliable
The query acts as a reusable template that can be applied to new datasets with minimal adjustments
To finalize your import, click Close and Load in the Query Editor
It executes every step you defined and places the processed data directly into your workbook as a structured table
You have the option to send the data to a fresh sheet or append it to a current one
You can immediately build pivot tables, apply conditional formatting, or use VLOOKUP and SUMIFS on the imported data
In summary, WPS Spreadsheet’s Power Query is an essential tool for anyone who regularly works with external data
It turns repetitive, manual data gathering into a seamless, one-click process
By leveraging its intuitive interface and robust transformation capabilities, users can save time, reduce mistakes, and focus more on analyzing data rather than preparing it
No matter your role — analyst, academic, or learner — learning Power Query will boost your efficiency and data fluency
